PMP practice questions 201–210

1. Question 201 · 1401 in bank

   Halfway through project execution, stakeholders ask for equipment that was expected to be procured. The project manager explains that the equipment was purchased, but differs from what the stakeholders are currently asking for. This is because the initial requirements were changed during a previous meeting. What should the project manager have done to avoid this situation?

   • AEnsured project requirements were validated and communicated with the procurement team
   • BEnsured changing stakeholder needs and requests were properly monitored
   • CEnsured procurement contracts were able be canceled when situations like this arise
   • DEnsured that communications were sent to all stakeholders when requirements change

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   Answer: D

   Explanation

   D is the answer as it shows better execution of communication management plan. B is part of monitor and control phase which is reactive if plan/execution is not proper.

   Source: Adapted from community discussion — certificate988

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2. Question 202 · 1401 in bank

   A project manager noticed that a team member has been struggling with some tasks, which may ultimately impact the completion date. Team morale is low because they will not get the expected bonus if they do not finish on time. What should the project manager do next?

   • AUpdate the project schedule and budget estimates.
   • BAsk the client to approve a delay in the project schedule.
   • CAcknowledge the team for their accomplishments, encourage them, and offer assistance to avoid future delays.
   • DAsk the human resources (HR) department to replace the team member and add an additional resource.

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   Answer: C

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3. Question 203 · 1401 in bank

   One of the key stakeholders on the project team reaches out with an additional requirement that may impact the overall schedule. A discussion with another stakeholder suggests that this might just be a small task. What should the project manager do?

   • APerform a qualitative risk analysis.
   • BCoordinate design document preparation.
   • CRequest further clarification of the requirement.
   • DManage the engagement of this stakeholder.

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   Answer: C

   Explanation

   Before making any decisions that could impact the project, it’s important to fully understand the new requirement. This includes its scope, its impact on the project’s objectives, and why it’s being requested. Once the project manager has this information, they can assess the situation accurately and make an informed decision.

   Source: Adapted from community discussion — Victory007

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4. Question 204 · 1401 in bank

   A project manager is in the middle or handling a major upgrade to an existing product. The project manager learns that the resources initially promised as part or the project are being moved to another priority project. What should the project manager do?

   • APerform an impact analysis to see the effect on the project
   • BExamine ways of modifying the scope of the project.
   • CAdopt a resource leveling procedure to level the resources
   • DRetrieve the documentation that shows the resource allocation

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   Answer: A

   Explanation

   This will help the project manager understand how the change in resources will affect the project’s timeline, cost, and quality. Based on the results of the impact analysis, the project manager can then make informed decisions about how to proceed, such as negotiating for additional resources, adjusting the project schedule, or modifying the project scope.

   Source: Adapted from community discussion — Victory007

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5. Question 205 · 1401 in bank

   Company A has a culture of adhering to policies and procedures. A project manager is applying an agile approach to their in-house software development project, but even with training, they are still unable to deliver efficiently. What should the project manager do first to improve this situation?

   • AEmpower and coach the team members to focus on project delivery results.
   • BIdentify key team members who can influence others to contribute efficiently.
   • CFollow company procedures and retrain team members on the agile approach.
   • DAsk company management to delay the project and grant it additional time.

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   Answer: A

   Explanation

   In a situation where a project manager is applying an agile approach in a company with a strong culture of adhering to policies and procedures, the most effective approach is to empower and coach the team members to focus on project delivery results. Agile methodologies emphasize collaboration, adaptability, and delivering value to the customer, and the success of agile projects often relies on a shift in mindset and practices. By empowering and coaching the team members, the project manager can foster a culture of collaboration, continuous improvement, and a focus on delivering valuable outcomes. This approach encourages the team to embrace agile principles and practices while still respecting the overarching organizational culture. It also helps in overcoming resistance to change and promotes a more agile mindset within the team.

   Source: Adapted from community discussion — Abdelmonm

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6. Question 206 · 1401 in bank

   A project manager is using a hybrid approach for a project. The project team created and reviewed the risk log with the stakeholders at the beginning of the project. However, midway through the project, the project team and stakeholders became misaligned with the risks and mitigation strategies. When should the risks be reviewed to ensure alignment between the project team and the stakeholders?

   • ADuring each steering committee meeting
   • BDuring the retrospectives
   • CDuring the risk register update
   • DDuring each iteration and review

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   Answer: D

   Explanation

   Frequent review and discussion of risks during each iteration and review cycle help maintain alignment between the project team and stakeholders regarding risk identification, assessment, and mitigation strategies. This approach facilitates ongoing adjustments and ensures that risk perceptions remain consistent throughout the project lifecycle.

   Source: Adapted from community discussion — Jaya12

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7. Question 207 · 1401 in bank

   A project is in the planning phase. The project manager notices that the available engineers do not have the required skills. Since outsourcing is not an option for this project, the project manager asks human resources (HR) to hire or assign engineers with the required skills. However, the company cannot afford this at the moment. What should the project manager do first?

   • AIntroduce a mentoring program to facilitate knowledge sharing.
   • BChange the scope to include only the work that the team is qualified to do.
   • CAdd extra time for training during the course of the project.
   • DUse the management reserve to obtain the needed resources.

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   Answer: A

   Explanation

   Implementing a mentoring program allows leveraging existing expertise within the team to bridge the skill gap. This approach enables experienced team members to share knowledge, guide, and mentor their colleagues, facilitating skill development without incurring additional costs. Therefore, initiating a mentoring program emerges as the most practical step to enhance the team's capabilities within the given constraints.

   Source: Adapted from community discussion — Jaya12

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8. Question 208 · 1401 in bank

   DRAG DROP - A project manager is working on a complex project and is unsure about planning, executing, monitoring and controlling the project. Match the phrase on the left with the correct statement on the right.

   

   This is an interactive task on the real exam — a drag-and-drop, hotspot or ordering question. There is nothing to select here, so the answer is shown below for reference.

   Show the answer figure

   Answer: See figure below

   

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9. Question 209 · 1401 in bank

   There is frequent conflict between two project team members working on a project. This has caused a negative impact on the project. How should the project manager handle this situation?

   • ACounsel both team members and caution them with a final warning.
   • BRelocate the two project team members into different project teams.
   • CEscalate the issue to the human resources (HR) manager before a larger problem develops.
   • DHelp cultivate self-awareness between the two team members through emotional intelligence (EI).

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   Answer: D

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10. Question 210 · 1401 in bank

    A project team member was unhappy with a new change in project governance and complained to one of the project sponsors. The project sponsor challenged the project manager. How should the project manager resolve this conflict?

    • ASchedule a meeting with the project team member's functional manager and request the functional manager's support.
    • BArrange a meeting with the project team member and project sponsor to discuss the change and obtain consensus.
    • CExplain to the sponsor why the change is required and get their support in forcing the project team member to accept the new change.
    • DDiscuss how to manage this conflict with the project management office (PMO) and let them decide how to resolve the issue.

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    Answer: B

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PMP practice, question 201. 1401 questions available.