PMP practice questions 1,231–1,240

1. Question 1231 · 1401 in bank

   The project manager of an agile project has been asked to reduce the budget by 30%. Since this is a small project team, the budget is primarily allocated to resources. What strategy should the project manager use in order to keep delivering value in a restricted environment?

   • AReduce the project staff and adjust the scope and timelines accordingly in support of the budget reduction
   • BBalance the project team in order to accommodate the budget challenges, and provide training to mitigate the risk of low performance
   • CPrioritize the product backlog looking for high business value and low effort, and adjust the project budget and staffing to account for those items
   • DRestrict the project scope only to basic critical features and run the project with the current staffing level until all of the budget is consumed

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   Answer: C

   Explanation

   C is answer. The question does not mention that PM is person who prioritize backlog. It only says that what strategy should be used.

   Source: Adapted from community discussion — Hung1

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2. Question 1232 · 1401 in bank

   A project in the execution phase is part of a large transformation program. The project manager for this project reports to a program manager and also heads the steering committee for this project. A steering committee meeting will be held in the following 2 weeks, during which the approach to measure the schedule performance of the project thus far will be presented. What should the project manager do in preparation for this meeting?

   • APrepare to demonstrate the cost-benefit ratio, business value, and return on investment (ROI) as the schedule performance metrics.
   • BUpdate the cost performance index (CPI) and schedule performance index (SPI) to measure the performance of the project.
   • CPrepare to explain that the schedule performance index (SPI), schedule variance (SV), and other performance metrics are being used.
   • DInform the program manager that the project is using an agile approach and schedule performance metrics are not applicable.

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   Answer: C

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3. Question 1233 · 1401 in bank

   During the implementation phase of a project, a new regulation affects the project, and a critical status meeting discussing the scope changes is required. The project manager discovers that a key stakeholder cannot attend the scheduled meeting. What should the project manager do?

   • ACall for a change control board (CCB) meeting, and inform the stakeholder about the outcome
   • BUpdate the communications management plan and implement the change
   • CMeet with the project sponsor to discuss how to address the situation
   • DMeet with the stakeholder prior to the meeting to obtain their opinion

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   Answer: D

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4. Question 1234 · 1401 in bank

   A project manager is leading a multiyear project. Near the end of the first year, the project manager checks to see if the whole budget allocated for the year will be used. Some features utilizing this year's budget were added later in the year as change requests, but these features will not be ready by the end of the first year. What should the project manager do?

   • AAsk the team to test partially ready features and check if payment can be authorized with a signed formal acceptance.
   • BAuthorize payment for the features ready this year and for the features planned for the following year that are now ready.
   • CApproach the product owner and the financial department to create a new nonbinding contract without fixed deliverables.
   • DProvide an update to the financial department regarding the status of the time line of the project.

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   Answer: D

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5. Question 1235 · 1401 in bank

   A new project has been kicked off following a planning session. The project is under direct oversight of an executive in the organization. After a review meeting, the project manager overhears an executive request a dashboard from one of the team members to show the overall project status. What should the project manager do?

   • AUpdate the stakeholder engagement assessment matrix
   • BUpdate the communications management plan to include informal requests
   • CAsk the team member to develop a dashboard to fulfill the request
   • DTell the team member to route the request through the project manager

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   Answer: B

   Explanation

   Gonna go with B. None of these answers will ever be "Tell the team member to ____" They want you to approach it from the view of a servant leader.

   Source: Adapted from community discussion — [Removed]

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6. Question 1236 · 1401 in bank

   A struggling company is executing a critical project. However, due to external environment changes, there is not enough funding to complete the project. What should the project manager do first?

   • AReduce the scope of the project to match the available funds.
   • BPark the project until the external environment is favorable.
   • CAsk the project sponsor to look for additional funding.
   • DAssess the impact and evaluate alternatives to accommodate the change.

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   Answer: D

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7. Question 1237 · 1401 in bank

   It is late at night on a weekend when a team member calls the project manager on the telephone. The team member is crying about the pressures of an upcoming deadline. What should the project manager do?

   • AReview the organization's human resources (HR) policy.
   • BEmpathize with the team member and discuss next steps.
   • CAsk the team member to send their concerns in writing.
   • DSchedule a meeting with the team member for the next work day.

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   Answer: B

   Explanation

   While B might be the answer as per PMI recommendation, the PM should also be allowed to have a personal/professional work life balance. The PM should be expected to be a cousellor for the team all hours of the day, including their own personal time. PMI should recognize this and allow the PM to draw a line with the employee. The best course should be to schedule a meeting with the team member the very next day to address their concerns.

   Source: Adapted from community discussion — 58e5964

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8. Question 1238 · 1401 in bank

   A project manager is reviewing the documents for closing a phase when the customer calls to say that the project is not generating any value for the company. What should the project manager do?

   • AWait to close the project until the customer is satisfied.
   • BValidate the project scope, objectives, and outcomes with the customer.
   • CAnalyze which activities will generate the most value for the project.
   • DPerform a cost-benefit analysis for the project.

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   Answer: B

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9. Question 1239 · 1401 in bank

   A project manager is managing a project which has a very complex and long execution period. Although the project is mostly predictive, the team was able to break the design and execution into smaller packages using a hybrid framework. The business wants to keep track of the value delivered by this framework application but there is no defined set of measurable items for the framework. What should the project manager do first?

   • AWork with the stakeholders to determine which measurable benefits can be tracked and assign an accountable person to monitor and report them
   • BCreate a report based on the work breakdown structure (WBS) and update it on a regular basis.
   • CUse the same benefits tracking process from the last predictive project and add this to the monthly status report
   • DResearch which templates of reports were used the most for this framework and incorporate them into the project

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   Answer: A

   Explanation

   A. Work with the stakeholders to determine which measurable benefits can be tracked and assign an accountable person to monitor and report them

   Source: Adapted from community discussion — victory108

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10. Question 1240 · 1401 in bank

    As part of project execution, a contractor proposed and conducted site acceptance tests and pre-implementation technical training. However, during the implementation phase, the project manager notes a clear gap in the project team's competence in following the implementation of the technical requirements. What should the project manager have done to avoid this situation?

    • AEnsured the training conducted by the contractor used standard methods
    • BReviewed the proposed training with the contractor
    • CPerformed a proper training needs assessment
    • DPrepared proper training outcome measurements

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    Answer: C

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PMP practice, question 1231. 1401 questions available.