PMP practice questions 1,071–1,080

1. Question 1071 · 1401 in bank

   A new project manager is planning an information security project for a company that resides in different countries. What is the first step the project manager should take to gather customer requirements?

   • AConduct a stakeholder analysis to identify how regional policies may influence needs
   • BRequest relevant stakeholders to conduct an analysis and reach consensus independently
   • CConduct a project scope review workshop with relevant stakeholders
   • DConduct project planning meetings in one location with relevant stakeholders

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   Answer: A

   Explanation

   Understanding the diverse needs and requirements of different regions is essential. Conducting a stakeholder analysis is a crucial first step because it helps identify and categorize stakeholders, including representatives from different countries, who will be impacted by the project.

   Source: Adapted from community discussion — Aish_

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2. Question 1072 · 1401 in bank

   In an ongoing project, the customer, who has been the main contact for the project, informs the project manager that they will be introducing a new contact person due to their busy schedule. Moving forward, the new contact will also be making key decisions. What should the project manager do next?

   • AUpdate the stakeholder register with the new contact’s details.
   • BInform the project team of the new point of contact.
   • CUpdate the communications management plan.
   • DRequest a meeting with the customer and the new contact.

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   Answer: D

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3. Question 1073 · 1401 in bank

   A company's project management office (PMO) has been trying to implement an adaptive approach in the project management framework and a project manager has been asked to use adaptive tools in their next project. This is not the first time the request has been made and the previous project failed when adaptive tools were implemented. What should the project manager do?

   • APrepare a change request and seek approval from the steering committee regarding the new project framework
   • BConduct individual interviews with key stakeholders in order to understand all concerns, then prepare a communications management plan
   • CBring in a third party company to develop and implement a hybrid framework for this specific project
   • DRecommend to the PMO that it is not the right time to start implementing adaptive tools in projects

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   Answer: B

   Explanation

   I think A is the correct answer. Option B, "Conduct individual interviews with key stakeholders," is a good approach in my opinion. However, I'm not sure why "prepare a communications management plan" is mentioned as the solution of this issue in the question. Option C, "a hybrid framework," refers to a different aspect than "an adaptive approach in the project management framework" mentioned in the problem, so it is incorrect. Option D, going against the opinion of the PMO, is inappropriate in general. Instead, I believe it would be better to follow the PMO's suggestion in option A. If PM makes a change requests according to PMO's opinion, i think the risk associated with responsibility will reduce. Also, PM can keep a good relationship with the PMO. If the request is denied by the steering committee (due to reasons mentioned in previous project failures), I believe the PMO could not raise the any complaint with the PM regarding the problem. Please let me know if there are any parts where I might be mistaken.

   Source: Adapted from community discussion — noppy

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4. Question 1074 · 1401 in bank

   Most of the work packages for a project are subcontracted. In the middle of execution, the project manager is informed that a new contract manager will take the position in one-week. What should the project manager do next?

   • AAnalyze and document the interests of the new contract manager and select a strategy to manage the relationship.
   • BUpdate the communications management plan with the new contract manager's information.
   • CReschedule the next progress meeting to introduce the new contract manager to the project team.
   • DConsult the project management plan and prepare a full set of documents for the new contract manager.

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   Answer: A

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5. Question 1075 · 1401 in bank

   To estimate the costs of a new project that is similar to a project that was implemented last year, the project manager meets with a group of experts from the previous project. The group uses a three-point estimating technique. The project manager submits the estimated budget to the project sponsor for approval. The project sponsor, who is new to the company, is concerned because the budget exceeded their expectations. What should the project manager do?

   • AReview the organizational process assessment to determine if a contingency reserve was considered in the budget estimate
   • BReview the historical information and lessons learned from last year's project to justify the new budget estimate
   • CChange the budgeting technique to a more accurate, bottom-up cost estimation
   • DUse soft skills to convince the project sponsor to approve the new budget estimate

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   Answer: B

   Explanation

   B. Review the historical information and lessons learned from last year's project to justify the new budget estimate The project manager should review the historical information and lessons learned from last year's project to justify the new budget estimate. By providing this context, the project manager can help the project sponsor understand the basis for the estimated costs and why they might be higher than initially expected. This approach not only supports the credibility of the estimation process but also helps the project sponsor make informed decisions about the project budget. While other options may be considered, providing a clear justification based on historical information should be the first step.

   Source: Adapted from community discussion — Debugs_Bunny

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6. Question 1076 · 1401 in bank

   During the early phases of a project, mitigation actions were not executed in a timely manner; therefore, the project schedule was impacted. Several project stakeholders are now frustrated with the delays. What should the project manager have done to manage the issue?

   • AIdentified and reported the issue
   • BMonitored and controlled the issue
   • CIdentified the appropriate response and had it implemented
   • DCommunicated any identified action to impacted stakeholders

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   Answer: C

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7. Question 1077 · 1401 in bank

   The project manager is having difficulty obtaining approval of the project requirements because there is disagreement among the project stakeholders. This issue is putting the project schedule at risk. What should the project manager do first to facilitate the approval of project requirements'?

   • AReview the project charter
   • BPerform a stakeholder analysis
   • CIdentify the source of the disagreement
   • DHold a team-building event

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   Answer: C

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8. Question 1078 · 1401 in bank

   A member of the board of directors has asked the project manager for the estimated cost of the minimum viable product (MVP). The estimated cost is needed in order to get formal approval for this project. How should the project manager report this cost?

   • ACalculate the budget at completion (BAC) based on the completed and planned features.
   • BDetermine the control accounts and use a top-bottom estimate.
   • CEstimate user story points and forecast a budget for that deliverable.
   • DConsider the cost performance index (CPI) based on earned value (EV) divided by costs.

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   Answer: C

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9. Question 1079 · 1401 in bank

   A project manager has been assigned to a project and receives the project charter from the project management office (PMO). The document is very clear about customer requests. During Project Scope Management some requirements seem to be different from the ones specified within the project charter. What should the project manager do?

   • AModify the baseline of the project for minor impact changes to the project scope
   • BUse a focus group and brainstorming sessions to gather more details about the project scope
   • CRegister the changes in the configuration management plan and send it to the change control board (CCB)
   • DExplain to the sponsor that these requests could endanger the schedule and cost of the project

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   Answer: B

   Explanation

   When there's a discrepancy between the requirements specified in the project charter and the ones emerging during Project Scope Management, it's crucial for the project manager to gain clarity. Option B suggests using a focus group and brainstorming sessions to gather more details about the project scope.

   Source: Adapted from community discussion — Only12go

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10. Question 1080 · 1401 in bank

    Since the beginning of a project, the product owner keeps asking during ceremonies about the budget spent for each product iteration. The product owner seems much more interested in the cost rather than the product itself. What should the project manager have done earlier to change the product owner's behavior?

    • AWorked on different approaches of estimating to give confidence of the cost spent in each product increment
    • BWorked on a fixed-price contract to switch the product owner’s attention to value instead of money
    • CWorked on a communications management plan with reports of budget spent in each iteration versus planned to avoid these discussions during ceremonies
    • DWorked with the product owner to clarify their role in an agile project and the scope of the agile ceremonies

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    Answer: D

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PMP practice, question 1071. 1401 questions available.